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You can join our Awesome Community of Vendors in 3 Easy Steps

Step 1:

Fill out our Vendor Screening Form/Waiting List.

**Skip step one if you have already had communication with us of being approved. If you do not hear back from us within the week, feel free to email to make sure we received your submission!

It just has a few brief questions about your company to ensure we are a good fit for each other.  Due to our contractual agreements with our event location, we are limited, or unable to allow, certain businesses to participate in our markets, so this helps us to confirm availability. We also choose to limit competition as much as possible. If you have already been approved, this step isn’t for you…go to step 2 🙂 but if you want to be put on the wait list or find out if your business is allowed, please continue here and we will try to get back to you as soon as we can. * Please note – We are not accepting any direct sales companies selling make up, skin care, jewelry or candles at this time*

Step 2:

After review, we will contact you to confirm availability.

Then please download: this season’s Application and Liability Release Waiver.

Please fill this out and bring it with you to your first event (please do not email it, as we need the physical signed copy ).  We require this signed application/waiver for each market season you participate in, but you will only need to fill it out once per market season.

Step 3:

Join us at the Market!

Set Up is anytime between 7-8:30am, although we ask that you arrive no later than 8:30 to ensure everything is set up and ready by 9am when we open.  Please read the Day of the Market section below for further information. Booth Fees are collected at each market event.  You will be given an envelope and expected to return it to the information booth with the appropriate payment in cash or check, after market hours are over.  For details, see the Booth Fee section below.

The Day of the Market

Your Booth

 All booths are 10′ x 10′

***Electricity and water are not provided (unless otherwise discussed)*** If you are in need of electricity it HAS to be approved prior to the market.  There have been breakers blown, and we have to be very strategic as to where you will be placed and what items are allowed to be plugged in.

Spots are assigned, and when you arrive someone will be there to direct you to your booth.  There are designated areas for food, non-food, activities, concessions, and other vendors.  If you have a special request for a spot, or have a specific need or desire to face a certain direction, please let us know ahead of time so we can try to accommodate you the best we can.  There are options to share your booth space as well, but that must be discussed and cleared with Momma’s Organic Market prior to the event.

There are no color specifications for your tent, and the setup inside your tent is individual preference.  We just ask that you make sure your tent is presentable and free of tears and damage. It also cannot have over hangs on the sides. Tents are touching with NO walk around room on the sides and end spaces are already reserved.

What to Bring

*For your first event of the season, the Signed Application & Waiver is REQUIRED*

Vendors are responsible for bringing the following items:

  • 10×10 pop up tent/canopy
  • Table(s) and table coverings
  • Chair(s)
  • Your products and materials
  • Battery operated fan recommended during warm weather
  • Proof of Licensing & Insurance (if applicable)
    • Vendors must be in compliance with all city licensing requirements (visit for information).
    • Insurance is not a requirement for most companies, but is strongly suggested.
    • Any non-profit vendor must have a 501(c)3 certificate.
    • If you have a food product, please ensure you are in compliance with the regulations in place with the Maricopa County Health Department.  If  you have questions on the food regulations, please call them directly:  602-506-6872.  Please note that every food item has different regulations and Momma’s Organic Market LLC is not responsible for making sure you are following the specific guidelines for your product(s).

The Schedule

Set up is any time between 7:00-8:30am.  You can arrive at any point in that window, but please arrive no later than 8:30 and be sure to give yourself ample time to have everything ready for the market to open at 9am.

Someone will be there to direct you to your spot and you can UNLOAD your car (only unload – without setting anything up!) and proceed to quickly re-park your vehicle in a designated vendor parking area BEHIND HARKINS THEATER.  We ask that you please respect our parking rules and thereby leave the closest parking for customers!

When you come back to your spot, THEN you can pop up your tent, set up your tables, etc.  This really helps the flow of vendor traffic, especially for the areas where you can only pull in one way.  The quicker we can get the cars out of the way, the smoother it goes for everyone.

Vehicles are NOT allowed in the barricaded or designated market areas at all after the market opens.  This is for your safety and the safety of other shoppers. This also means that cars are NOT allowed in the barricades until AFTER 2pm. You may not break down early and cannot pull in to load up before the market is over.

Clean up begins promptly at the end of the market.  You have approximately one hour, and we require that you break down your booth entirely BEFORE you go and get your vehicle.  At that time you can get your car and pull up as close as available to your designated booth area.  Again, if this is done correctly it helps things go smoother and everyone can get out in an organized and timely manner.

Be sure to turn in your envelope with the applicable booth fees to the information booth prior to leaving.

Booth Fees

SELECT YOUR CATEGORY from the following tabs, in order to see the corresponding fee structure. There is a one time application fee per season of $25 and we will send you the link to pay that online or collect it at your first event with us. **If you are with us as ONLY one of the “Expo/Special event day” vendors, you do NOT pay the application fee and you only pay a $50 flat fee for your booth at the expo.

You will be given an envelope at each market event, and expected to return it to the information booth with the applicable fee in cash or check, after the market hours are over.

Farmer’s make a monetary donation of their choice at the end of each market. (Suggested donation is 10% of sales up to $500 and 5% thereafter.)

10% of sales up to $500 and 5% thereafter

10% of sales up to $500 and 5% thereafter (if booth is informational with no sales a $25 flat fee applies)

All non food booths are charged a flat fee of $35 at each set up with no % of sales charged (if booth is informational with no sales the same $35 flat fee also applies)

10% of sales and one free meal at the event (Food trucks do not pay the application fee)

$10 flat fee

Animal rescues and kid’s activities (such as: petting zoo, bounce house, face painting, balloon animals, barrel train, rides, classes, character meet and greet, dance performances, etc) do not have a set booth fee. Please discuss with market coordinator.

The market is meant to promote unique products and services in support of our local community.  We try to limit competition as much as we can, so we ask that you give us a list of the products or services you plan to be promoting and if you add any products onto the original list, that needs to be discussed with Momma’s Organic Market prior to the sale of those products.  Vendors who had a consistent presence during the previous season have first choice to be at the upcoming markets. Momma’s Organic Market has the right to refuse a booth space to anyone. There are certain products and services that may not be appropriate for a family event and will be decided at the discretion of Momma’s Organic Market, LLC. We appreciate our vendors and are happy to have such a variety of creative, local services and products, but if products are added without approval, they will not be permitted for sale at the market. If vendors do not show up without communication after confirming dates with us, they will be removed from the schedule. Please check with us via email or phone to make sure that your business is able to set up a booth at the market.  **DO NOT MAIL IN PAYMENT FOR A BOOTH OR SHOW  UP TO THE EVENT IF YOU HAVE NOT CHECKED WITH US FIRST!** Thank you! We look forward to working with you!